Club Constitution


  1. Name/Aims

  2. Membership

  3. Office Bearers

  4. Committee

  5. Property

  6. General Meetings

  7. The Financial Year

  8. Expulsion

  9. Dress

  10. Constitution

  11. Funds

  12. Borrowing

  13. Licence

  1. Name/Aims

    a) Name

    The Club shall be called Liberton FP Rugby Football Club and be affiliated to the Scottish Rugby Union.

    b) Aims

    To promote and develop the game of rugby within the community, encouraging maximum participation and enjoyment at all levels, as well as providing the best possible social amenities for members and the community.                                                                                                                                

  2. Membership
    a) Membership

    Membership is open to all and no application for membership will be refused other than on        reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion.

    b) Temporary Members

    All members and officials of visiting clubs will be considered temporary members of Liberton FP Rugby Football Club during the day of their visit.

    c) Joint Members

    Joint Memberships will be available to partners. The first named person on the membership form will hold the voting rights for that membership and be eligible to hold office in the Club.

    d) New Members

    All new members shall be put on a one year probationary period regarding their use of the Club. This means that the Committee will have the right to withdraw, up to one year, that membership.

    e) Membership Subscriptions

    Subscriptions for the various class of membership will be agreed at each AGM for the ensuing year.

    Subscriptions shall be payable during the months of July and August.

    There will be a penalty of £5 added to the subscription if it is paid in September.

    At the end of September any unpaid members will have their membership withdrawn. 

  3. Office Bearers

    The office bearers of the Club shall consist of:

    • President and Chairperson;

    • Vice President and Vice Chairperson;

    • Secretary;

    • Assistant Secretary;

    • Treasurer;

    • Assistant Treasurer;

    • Club Captain of both the ladies’ and men’s rugby teams                                                                                                                                             .   

    Only full members of the Club may hold Office Bearer positions.                                                                                               

  4. Committee
    a) Committee

    The affairs of the Club shall be managed by a committee elected by the general body of the members, consisting of:

    President and Vice-President;

    Club Captain and Vice-Captain of both the ladies’ and men’s rugby teams;
    Assistant Secretary;
    Match Secretary;
    Assistant Treasurer and;
    Eight members appointed at the AGM

    The Committee shall meet at least once bi-monthly.

    b) Period Of Office
    Committee members will hold office for a period of one year and shall be eligible for re-election. The above office bearers, with the exception of Club Captain of both the ladies’ and men’s rugby teams, will hold office for two years.

    c) Resignation During Period Of Office the event of resignation the Committee will co-opt from the membership.

    d) Quorum For Committee Meetings
    Six members shall form a quorum.

    e) Removal From Committee
    The Committee have the power to demand the resignation from their body of any member whom they consider:

    i) To have acted prejudicially to the Club’s interests outlined in the Club’s Code of Conduct; or
    ii) Has failed to attend three consecutive Committee meetings.

    A Committee member who has been asked to resign his or her position on the Committee cannot apply for re-election to future Committees.

    f) Sub-Committees
    The Committee shall have the power to appoint sub-committees with full power to deal with matters competent to them and as authorised by the full Committee for its actions.


  5. Property

    The property of the Club shall be vested in the Committee (as trustees for the members) for the time being. The Club shall be entitled to purchase or acquire heritable property or to enter into a lease of heritable property, subject to the approval of a two-third majority of the members present. The title to any such property acquired by or leased to the Club shall be taken in the names of the President, Secretary and Treasurer for the time being as trustees’ ex-officio for the Club and their respective successors in office.

    A certificate by the Secretary of the Club for the time being giving the name of such officials shall be sufficient identification of the holders of such office. The whole assets, property and effects of the Club shall belong to the members equally during membership but the right and interest of every member shall be purely personal, not assignable, not attachable and shall expire with his membership and not pass to his heirs or executors.


    If, upon the winding up or dissolution of the Club there remains after the satisfaction of all the Club’s debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation(s) having objectives (that is, aims and activities) similar to the objectives of the Club, such organisation(s) to be determined by the members of the Club by Resolution passed at a General meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable objectives.

  6. General Meetings:
    a) Annual General Meeting (AGM)

    This meeting shall be held as soon after the end of the financial year as the Committee deem practicable. At this meeting the office bearers for the following season shall be elected and the auditor appointed. Twenty one days’ notice shall be given to members of the meeting.

    b) Extraordinary General Meeting (EGM)

    A General Meeting may be called by the Committee when they deem it necessary. The Secretary must call a General Meeting upon being presented with a requisition signed by 25 members. This meeting must be held within 21 days with a notice of at least seven days given to the members.

    c) Quorum

    At any general meeting 25 members shall form a quorum.

    d) Reversing Committee Decisions

    Any decision by the Committee can be reversed by a two-thirds majority of members present at the general meeting called for that purpose.

    e) Voting

    At any General Meeting each member present has one vote i.e. a member who has paid subscriptions for that season.

    The Chairman has a casting vote in addition to his own.                                                                                                             

  7. The Financial Year

    The financial year shall end on 28 February and the accounts, prepared from the accounting records, information and explanation supplied to the accountants, and passed by the Committee, shall be submitted at the Annual General Meeting for the approval of members.                                                                                                                                           

  8. Expulsion

    Any member who has acted in contravention of the Club’s Code of Conduct may be expelled by a two-thirds majority at a general meeting of which he shall be given notice. Before a vote, he shall be at liberty to give his views. If expelled, he shall forfeit all claims to Club property and privileges.                                                                                          

  9. Dress

    The dress of the Club shall be Navy/Sky Blue/Scarlet Jersey, white shorts and red stocking with white tops.

  10. Constitution

    Any alteration of the constitution can be made at the AGM by a two-thirds majority called for that purpose. Notice of the proposed alteration must be handed in writing to the Secretary at least 21 days prior to the AGM and circulated by the Secretary to all members at least seven days prior to the AGM being held. An EGM to alter the constitution can also be called, with the same requirements as per 6) b) but with a two-thirds majority still required.

  11. Funds

    a) Bank Arrangements

    Monies belonging to the Club shall be deposited in any bank chosen by the Treasurer and shall be drawable only on the signature of the treasurer and any one of the two appointed by the Committee.

    b) Monthly Financial Statements

    The Treasurer must submit a bi-monthly financial statement at each Committee Meeting. The Treasurer shall keep correct accounts and books showing the financial affairs and intromissions of the Club.                                                                                                                                                                

  12. Borrowing

    The Committee shall have no power to borrow money for any purpose whatsoever, unless authorised at any general meeting of the Club. In the event of any borrowing being authorised by a general meeting of the Club the Committee shall have the power to grant security in respect of such borrowing including security over any heritable property owned by or leased by the Club and also negotiable instruments.

  13. Licence

    a) Clubrooms

    The Committee shall have the power to provide a Clubroom for the sale of excisable liquor at Double Hedges Road, Liberton, Edinburgh. The Clubrooms shall be conducted in accordance with the provisions of the licensing acts for the time being in force and shall be open for such times as the licensing authority may direct.

    b) Age Limit

    No excisable liquor shall be sold or supplied to any person being under the age of 18 whether a member of the Club or not within the Club premises.

    c) Use Of Clubrooms

    The use of the Clubrooms shall be restricted to:

    i) Members of the Club

    ii) Guest players and players and officials of visiting teams who have been awarded temporary membership of the Club under Rule 2 b).

    iii) Be in the company or have been invited by a member or be attending a pre-arranged event.

    d) Limits Of Excisable Liquor Sales

    No excisable liquor shall be sold in the Club premises for consumption off the premises.

    e) Sale Limits

    No official of the Club or any Member of the Committee and no Manager or Servant employed in the Club shall have any personal interest in the sale of excisable liquor within the Club premises or in the profits arising from such sale.